Scheduling Details and Deadlines

Scheduling at Columbia

Under the direction of the Office of Instruction, Division Offices use the following timelines for scheduling courses at Columbia College. The timelines are based on the Academic Calendar and MJC Scheduling Timelines to schedule in a manner that best serves students across the Yosemite Community College District.

Spring 2027

Who	What	When
Faculty	2026-2027 Curriculum Submissions	Jan 2024-Oct 2025
Deans	Review previous year's enrollment data and prepare SP27 Schedule	April - July 2026
Curriculum Analyst	Submits IT Ticket to ROLL SP26 sections to SP27 (roll on June 30)	June 23, 2026
Deans	Provide schedules to Senior Secretaries for Colleague entry	June 30, 2026
Senior Secretaries	Schedule SPRING 2027 sections	July 1 - Aug 19, 2026
Deans	Distribute DRAFT SP27 Schedule to faculty for edits	Aug 20, 2026 (In-Service)
Deans/Division Staff	SP27 SECTION-BUILD COMPLETION Changes after this date require VPI approval. SP27 sections entered FT Reg faculty loads at 100% All faculty assigned on 1st line of FASC (STAFF assignments minimal) Errors corrected in Section Calculation Report Room conflicts resolved Enter a 2nd & 3rd census for short-term classes Finalize Course Types on SECT: e.g., ZTC/LTC/HYBRD/ONLNE/CCAP/CISP	August 28, 2026, 5 PM
Instruction Office/Senior Secretaries	Review and update Section Calculation and HC Load Reports	Aug 31 - Sept 4, 2026
Instruction Office	Submits IT ticket to go live	Sept 8, 2026
Facilities Specialist	Uploads schedules to EMS and notifies Divisions of room conflicts	Sept 9 - 11, 2026
Instruction Office	Coordinates with B&N re textbook notifications Notifies Division Office of missing adoptions	Sept 10 - 11, 2026
Instruction Office	SPRING 2027 SCHEDULE GOES LIVE on connectColumbia/Self-Service. Publicizes internally to CC_Everyone.	Sept 14, 2026
Instruction Office	Submits IT ticket to update ClassSearch default from FA26 to SP27 (effective by Priority Registration date)	Oct 5, 2026
SP27	PRIORITY REGISTRATION	Oct 12, 2026
Senior Secretaries	Distribute SPRING Load Allocation forms to faculty for signature	Jan 7, 2027 (In-Service)
Senior Secretaries	Prepare Annual Load Allocation form and HC Load Report for each faculty and submit to Instruction Office.	Jan 8, 2027
Senior Secretaries	IF changes affecting load occur after this date, submit REVISED packet to Instruction Office.	Jan 11, 2027
SP27	SPRING SEMESTER BEGINS	Jan 11, 2027